Formal Letter Writing- How to Write Formal Letters
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The example letter below shows you a general layout for a formal letter. Pass your mouse over the different areas of it to find out more information (JavaScript needs to be turned on in your browser http://www.usingenglish.com/resources/letter.gif Rules for Writing Formal Letters in English In English there are a number of conventions that should be used when writing a formal or business letter. Furthermore, you try to write as simply and as clearly as possible, and not to make the letter longer than necessary. Remember not to use informal language like contractions. Addresses: 1) Your Address Date: Different people put the date on different sides of the page. You can write this on the right or the left on the line after the address you are writing to. Write the month as a word. Salutation or greeting: 1) Dear Sir or Madam, Ending a letter: 1) Yours faithfully Content of a Formal Letter First paragraph The first paragraph should be short and state the purpose of the letter- to make an enquiry, complain, request something, etc. The paragraph or paragraphs in the middle of the letter should contain the relevant information behind the writing of the letter. Most letters in English are not very long, so keep the information to the essentials and concentrate on organising it in a clear and logical manner rather than expanding too much. Last Paragraph The last paragraph of a formal letter should state what action you expect the recipient to take- to refund, send you information, etc. Abbreviations Used in Letter Writing The following abbreviations are widely used in letters:
Outline: A Covering Letter A covering letter is the one that accompanies your CV when you are applying for a job. Here is a fairly conventional plan for the layout of the paragraphs.
Outline: A Letter of Enquiry A letter of enquiry is when you are approaching a company speculatively, that is you are making an approach without their having advertised or announced a vacancy. [/align] |
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